What is the Difference Between Fax and eFax?
As eFax takes over organizations and industries, it’s crucial to comprehend what eFax is and why it’s making many individuals and enterprises abandon traditional faxing methods. Online or electronic faxing is called ‘eFax,’ an umbrella term for virtual faxing and a trademark.
It is a simple alternative that eliminates the demand for traditional fax machines and streamlines business documentation processes. This approach transmits electronic documents rather than actual paper files. Conveniently, your document is sent through a specially designed web portal after being uploaded to your eFax online fax service account.
There are a couple of things to consider when switching from traditional faxing to eFaxing.
Fax machines gained popularity in the 1970s. While they were ahead of their time in terms of innovation, they were not designed to withstand modern challenges to data security. Fax machines are simple to break into and have a host of other issues, like a higher probability of operator error and a greater chance of unauthorized file access. These dangers can cause big issues for enterprises.
Although keeping paper documents prevents the information from ever being accessed through hacking, eFax offers a wide range of security advantages that help protect your records and raise fax data security in accordance with 21st-century requirements.
Cloud storage is also safer than classic filing cabinets. While many filing cabinets are lockable, they can still be easily broken into with a little force or damaged by fire or natural disasters.
The average fax machine sends a single document in about thirty seconds to a minute, significantly longer than the online faxing instantaneous process. The amount of time spent loading tons of paper onto a fax machine is significantly minimized when the entire protocol is automized.
The majority of eFax providers let you fax a single document to numerous recipients at once. The documents just need to be prepared once, and you can send them to several contacts in one go. This time-saving feature isn’t available on traditional fax machines.
When comparing these two faxing methods, organization may not seem like an important factor, but it should be kept in mind. While sorting physical fax files may not be too difficult for a small corporation, larger organizations struggle to keep up with the bulk of faxed documents.
With internet faxing, users may conveniently save both incoming and outgoing faxes on an online database. Thus, rather than digging through endless stacks of paper to find a specific file or fax, you can simply input the file name, title, or particular words from the document, and you’ll quickly and painlessly find what you’re looking for on your device.
Online faxing is convenient. With minimal training, any employee in your office can do it. It is simple to learn and barely requires maintenance or replacement. Like other services with digital substitutes and apps, it is accessible anytime and anywhere.
Unlike traditional faxing that requires you to print and scan documents at your business location, eFaxing allows you to access various types of files anywhere as long as you have internet. You can send multiple files to multiple people in a few clicks. Because eFaxing is possible round the clock, you also do not have to wait for the next business day to send or receive your files.
You simply have to pay for the eFaxing platform, which is an incredibly small expense. Given how simple it is to incorporate online fax services into your laptops and phones, most providers don’t charge extra for setup and installation.
Traditional fax machines, on the other hand, incur a lot of expenses, both direct and indirect. Depending on how frequently you fax documents, your faxing costs can range from hundreds to thousands of dollars annually. You have to buy printers, fax machines as well as a steady supply of paper. There are additional expenses involved as well. This includes paying for periodic maintenance, such as toner replacements and machine repairs.
Shifting to eFaxing reduces business costs dramatically, allowing your enterprise to profit more.
As the digital age continues to evolve, online faxing is replacing the classic and somewhat archaic fax machine in the corner of an office. By considering factors like security, speed, organization, convenience, and costs, you will realize that shifting to eFaxing can benefit your business more.
By providing you with a secure and convenient protocol, eFaxing can improve your business’s documentation process, allowing you to make better and faster corporate decisions. As it helps you reduce costs, you can ascertain that your business thrives in the long run.